The City of Armadale acknowledge the Traditional Owners and the Custodians of the land upon which we stand, work and play.

We acknowledge Aboriginal people as the First Peoples of this land and their connection to the lands and the waters, as they are part of them spiritually and culturally.

We acknowledge their ancestors, the Elders past and present, who have led the way for us to follow.

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08 9394 5000

Address

7 Orchard Avenue

Armadale, Western Australia 6112

info@armadale.wa.gov.au

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Step 1. Idea into action

Determine the aims and objectives of your event.

A. Determine the aims and objectives

What is the purpose of your event?

Is the event being held to increase awareness of a particular issue? Celebrate a cultural day of importance? Fundraise or sell artworks/craft products? Build community spirit or entertain the public? Once you've highlighted the purpose of your event, you can determine essential factors including:

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Date, time and duration 
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Venue 
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Format or activities 
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Target group
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Any resources and sponsors
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B. Estimate number of attendees

You must estimate the number of attendees for your event. This number will determine if an event application must be submitted. For small events <100 persons (with no large structures and no electrical works) you will not need to submit an application for the event. You only need to confirm the venue booking and ensure the venue can accommodation the number of attendees. For larger events of more than 100 people, follow the information here:

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Step 2. Event planning 
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Step 3. Public event application and organising

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Step 4. Implementation  
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C. Timeline for your event

The below timeline guide will vary for different events / activities and is a guide only.

Review the Guidelines for events and organised gatherings

Find a suitable venue and check its availability

For private venues check with the City on whether the location is suitable

Consider if the event will be weather appropriate for the proposed time of year

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Confirm venue booking
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Finalise insurance
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Submit event application (medium / high risk events)

Seek relevant approvals - fireworks permit, alcohol licence, food permits, traffic management

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Organise appropriate first aid 
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Book temporary toilets if required
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Notify hospital and police of event
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Check Weather Forecast, consider a Plan B in case of severe conditions

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Book and confirm waste bins
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Organise and confirm food traders, ensure they hold the necessary permits

Arrange for a pre-event stakeholders site inspection

For low risk events, the public event application can be submitted 1 month prior to the event.

Prior to bump-in:

Confirm collection of venue keys and access requirements (security codes etc)

During bump-in:

Have site plans available at entry point. This helps ensure structures, stalls, rides, toilets, food trucks will be set up in the correct location

Obtain relevant Certificates of Compliance (structural / electrical sign off)

Ensure all volunteers, security, crowd controllers and other staff are aware of safety procedures

including emergency exits, evacuation plan, risk management plan

ensure the event team has communication devices for the duration of the event

Step 2. Event planning

Step 1. Idea into action

A. Determine the aims and objectives

What is the purpose of your event?

B. Estimate number of attendees

C. Timeline for your event

6 - 8 months prior

2 - 4 months prior

1 month prior

Immediately before the event